Orders

Know where every order is without asking anyone.

From the moment an order comes in to the moment it leaves your gate. Who packed it, what went in the box, which courier took it, and the tracking number — all on one screen.

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The number this moves

On Time In Full is the number your customer actually feels.

Delivering late is one failure. Delivering short is another. OTIF counts both — and most businesses cannot measure it because nobody records what went short.

On Time In Full (OTIF)
Orders delivered on the promised date, complete, with nothing short.
Most run at
68%
Achievable
95%
What moves it: the packer records anything short at the moment of packing, and dispatch records the time it actually left. Both halves of OTIF captured without anyone filling in a report.
Order-to-Dispatch Time
Order confirmed to goods on the vehicle.
Typical
4 days
Achievable
2 days
What moves it: every order carries a stage and an owner, so anything that stops moving surfaces the same day instead of at month end.
Orders Held
Blocked on payment, stock or an unreachable customer.
Usually
Unknown
With Clicarity
Counted
What moves it: held orders get a reason, a follow-up date and their own count — instead of sitting silently in the pending pile.

Ranges are typical of Indian mid-market operations. Your starting point is whatever you measure it to be.

The problem

The order left. Nobody wrote down what happened to it.

Everything about an order is known by somebody. The trouble is that it is a different somebody each time, and none of it is written where you can see it.

"Where is my order?" You have to call the packer, who calls the dispatch fellow, who checks a courier app.
The tracking number is in a WhatsApp message. Somewhere. From last Tuesday. In a group with 40 other messages.
An order sits packed for three days. Nobody dispatched it. Nobody noticed, because packed and dispatched look the same from your desk.
An order is stuck and you do not know why. Payment not cleared, or something was short — but that reason lives in someone's head, not on the order.
How it works

An order moves through steps. Each step is recorded as it happens.

1
Order comes in
Entered by your team, or pulled in automatically from wherever your orders arrive. Customer, items, quantity, address — whatever you already capture today.
2
It gets packed
The packer opens the order, marks it packed, and enters who packed it and how many boxes. If something was short, he says so right there instead of telling someone later.
3
It gets dispatched
Courier name and tracking number entered once. From then on, anyone can find that order by typing the tracking number — no calls, no scrolling through WhatsApp.

And when an order is genuinely stuck, it goes on Hold with a reason and a follow-up date — so a blocked order is visible instead of quietly sitting in the pending pile.

What you see

Every order, at whatever stage it has reached.

One screen. Your morning question is answered before you ask it.

Orders — live 🔍 Search by order no., customer or tracking number
14
Pending
6
Packing
37
Dispatched
2
On Hold
#4738
Priya S. · Pune · 3 items
Packed by Sunil · 1 box · 1.2 kg
Bluedart · AWB 7712345678 📋
DISPATCHED
today, 11:40 AM
#4739
Mehta Traders · Surat · 12 items
Packed by Anjali · 3 boxes · 8.4 kg
PACKING
started 25 min ago
#4731
Kavya R. · Bengaluru · 5 items
On hold — stock short · Item short by 4 units
Follow up: tomorrow
ON HOLD
2 days
#4740
Deshmukh Stores · Nashik · 8 items
Waiting to be packed
PENDING
received 1 hr ago

Illustration of a live Clicarity order board. Yours is set up with your stages, your fields and your team's names.

Details, captured properly

Ask for the details at the moment someone actually knows them.

Not at the end of the day, not from memory. When the packer marks an order packed, the screen asks him how many boxes and whether anything was short — while the box is still in front of him.

You decide what gets asked at each step. Boxes, weight, courier, tracking number, freight charge, who received it — whatever you need to answer questions later.

And because it is captured properly, you can find an order by tracking number, count how many parcels each courier took last month, or check freight at month end — none of which is possible when it lives in a chat.

Mark dispatched — #4738
Courier *
Bluedart
Tracking / AWB number *
7712345678
Dispatched at
Today, 11:40 AM
Freight charge
₹ optional
Save & dispatch
What else it does

The small things that stop the phone calls.

Find any order in seconds
Type an order number, a customer name, or a tracking number. It comes up. No scrolling, no asking.
Blocked orders stay visible
Put an order on hold with a reason and a date to check again. It gets its own count, so nothing quietly rots in the pending pile.
Tell the customer automatically
A WhatsApp or email message can go out the moment an order is dispatched, with the tracking number in it. One less call to answer.
Everyone sees only their part
The packer sees what needs packing. Dispatch sees what is ready. You see everything. Unlimited people, no per-user charge.
Full history on every order
Who did what, and when. If a customer disputes a delivery date, the answer is on the order — not in someone's memory.
Works with what you have
Orders can flow in from where they already arrive, and the figures can flow back to your Google Sheets, ERP or CRM.
How it all connects

Three parts. One system.

Each works completely on its own. Run them together and the numbers stop being separate — a material shortage becomes a late job, a late job becomes a short shipment, and you can see that happening before your customer does.

Workflows
Job created, moved through your stages, ready to go out.
On-Time Delivery
Orders
Packed, dispatched, tracked to the customer's door.
On Time In Full
Inventory
Material in and out, with the balance always current.
Stockout Rate

Start with one. Add the others whenever you are ready — nothing has to be rebuilt, and nothing gets entered twice.

Price

Unlimited orders. Unlimited people. One annual licence.

Unlimited orders · no per-order charge
Unlimited users · packers, dispatch, sales, you
Your own stages · set up the way you already work
2 live dashboards · built for you by our team
WhatsApp & email updates · to your team or your customer
Priced to your setup
Early Access pricing
Get a Quote

Every order process is different — how many stages, how many couriers, what gets captured where. We look at yours and quote once, for the year. No per-order charge, no per-user charge, no setup fee. See all pricing.

Questions people ask

Straight answers.

Do my orders have to be entered by hand?

They can be, and for many businesses that is the simplest start. Orders can also be pulled in automatically from wherever they already arrive, so nobody retypes anything.

Will my packing and dispatch team actually use it?

They open one screen, tap the order, and answer two or three questions. That is the whole job. It is built to be faster than writing in a register, not slower.

Does this replace my billing or accounting software?

No. Keep your billing where it is. Clicarity tracks the movement — packed, dispatched, on hold, delivered — which is the part your billing software was never meant to answer.

Can the customer be told automatically when it ships?

Yes. A WhatsApp or email message with the tracking number can go out the moment an order is marked dispatched. You choose the wording and who receives it.

What if we ship through four different couriers?

No problem. The courier is recorded on each order, so you can look up any parcel and also see how many went with each courier over a month.

Can I use Orders without the production tracking?

Yes. Many businesses do not manufacture at all — they buy and ship. Orders works completely on its own.

Stop chasing orders. Start seeing them.

Show us how an order moves through your business today, and we will set it up around that — not the other way around.